New Member Jumpstart

Risk Reduction Tips for New Members

Advertising Requirements

New York’s real estate advertising regulations cover all promotion and solicitation related to licensed real estate activity, including but not limited to, advertising via mail, telephone, websites, internet, social media, e-mail, electronic bulletin boards, business cards, signs, billboards and flyers.

The New York Department of State (DOS) has prepared an advertising checklist and guidance to help licensed real estate brokers and salespeople comply with these regulations and advertise properly. Following these rules may help you avoid fines or other discipline and help protect the public from misleading or inappropriate advertising.

Access NYS Checklist
for Real Estate Advertising

Access NYS Department of State
Real Estate Advertising Guidance

Access NY Real Estate
Advertising Regulations

Business Card FAQ

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A. All business cards must contain the following information:

business address of the licensee; and
the name of the real estate broker (if an individual solo broker) or real estate brokerage (if a corporate brokerage) with whom the associate real estate broker or real estate salesperson is associated; and
the office telephone number for the associate real estate broker, real estate salesperson or team.

A. Yes. As long as the licensee’s assigned office number is on the card. The preferred phone number must include a description of the type of phone number (cell, office, etc.).

A. Yes, as long as the assigned office number is on the card. If the licensee wants to bring attention to the preferred phone number, he/she may do so.

Advertising FAQ

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A. Yes, the name of the real estate brokerage, as it appears on the license, must be displayed in any advertisement.

A. The use of incorrect license titles such as "licensed sales agent" or simply "broker" is inappropriate. Correct license titles include Real Estate Broker, Real Estate Associate Broker, and Real Estate Salesperson, whichever is applicable. Also, associate brokers and salespersons cannot use corporate officer titles (e.g.., president, vice president, etc...) in their advertisements. Corporate officer titles may be used only by the brokers of record.

A. While nicknames are permitted, a licensee’s full licensed name must also be included in the advertisement. Middle names and initials may be omitted. If a licensee uses only a nickname in advertisements, they would violate the regulations. An example of a proper advertisement using a nickname is: Susan (Sue) Smith.

A. Team Names" are allowed provided: 1) the full licensed name(s) of the "team members" are included in the "Team Name;" or 2) the "Team Name" is followed by: "at/of (full name of the brokerage)." The term “Team” must also appear in the name and using other terms such as "associate," "realty" or "group" is prohibited. While “Teams” may use their own logos, their advertisements must also contain the logo or name of their sponsoring brokerage.

New York State
Required Disclosure Forms

Pursuant to Article 12 A of the New York State Real Property Law §443, real estate licensees must present the New York State Agency Disclosure Form to sellers, buyers, landlords and tenants for their signatures at the first substantive contact. Real estate licensees in New York are also required to present the New York State Housing and Anti-Discrimination Disclosure Form to all prospective purchasers, tenants, sellers or landlords of all real property upon first substantive contact. Real estate licensees must also provide all prospective tenants at first substantive contact with a Notice Disclosing Tenants’ Rights to Reasonable Accommodations for Persons with Disabilities.

New York State Disclosure Form for Buyer and Seller

pdf, 555 KB

New York State Housing and Anti-Discrimination Disclosure Form

pdf, 81 KB

New York State Disclosure Form for Landlord and Tenant

pdf, 545 KB

Notice Disclosing Tenants’ Rights To Reasonable Accommodations For Persons With Disabilities

pdf, 103 KB

Helpful Forms & Documents

LIBOR provides members access to New York State required forms and documents, as well as other forms and documents that will assist you in your business, including MLS Listing Agreements and forms.

To help you get started, some useful documents located on the Documents On Demand page include:

Audio Recording Device Disclosure Form

Audio Recording Device Notice (Buyer/Tenant)

Independent Contractor Agreement for brokers and sales associates practicing outside of NYC

OneKey MLS Exclusive Right to Sell Agreement

OneKey® MLS Offer Acknowledgement Form

Exclusive Buyer/Lessee Broker Agreement (fillable)

NY State Housing and Anti-Discrimination Notice

Independent Contractor Agreement for brokers and sales associates practicing in NYC only

Visit Documents on Demand for More

Set up your REALTOR^® Safety Account

Your safety is our priority and LIBOR offers a free member benefit to aid in safer transactions. This tool, Real Safe Agent, is not a personal safety app but a crime prevention system for the real estate industry. Based on behavioral science, the system empowers the REALTOR® community to cooperate and collaborate for the purposes of keeping each other safe. The more members using the system, the safer everyone becomes, so be sure to watch the video and use the system!

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Important Contacts

For more than 100 years, Long Island Board of REALTORS® has been committed to helping members thrive in business. Contact us or partnering associations below. We look forward to hearing from you!

LIBOR Headquarters Office

Long Island Board of REALTORS®
300 Sunrise Highway
West Babylon, NY 11704
(631) 661-4800 FAX (631) 661-5202
www.LIRealtor.com

State Association

New York State Association of REALTORS®
130 Washington Avenue
Albany, NY 11210
(518) 463-0300 or (800) 422-2501
www.nysar.com

National Association

National Association of REALTORS®
430 North Michigan Avenue,
Chicago, IL 60611-4087
1-800-874-6500
www.nar.realtor

REALTOR^® Service Centers

WEST BABYLON
346 Sunrise Highway
West Babylon, NY 11704
(631) 661-4800 Ext. 381

RIVERHEAD
185 Old Country Road, Ste 1
Riverhead, NY 11901
(631) 661-4800 Ext. 423

JACKSON HEIGHTS
75-35 31st Avenue, Ste. 207
Jackson Heights, NY 11370
(631) 661-4800 Ext. 425

WOODBURY
100 Crossway Park Drive West, Ste. 106
Woodbury, NY 11797
(631) 661-4800 Ext. 421

New Member Jumpstart

Risk Reduction Tips for New Members

Advertising Requirements

Business Card FAQ

Q. What Needs to be on My Business Card Under the Advertising Regulations?

Q. On My Business Card, Can I Indicate Which Phone Number I Prefer?

Q. Can I Highlight My Preferred Phone Number on the Business Card?

Advertising FAQ

Q. Do My Advertisements Need to Name My Broker?

Q. What Title Must I Include in My Advertisements?

Q. Can I Use a Nickname in My Advertising?

Q. Are There Advertising Rules for “Teams”?:

New York State Required Disclosure Forms